Your Employment File

Keep your own personal work file Record keeping is important throughout all phases of your career. Do not wait until trouble begins or until a document is needed before you start keeping records.

The information might be important later if you apply for a job elsewhere, a transfer, or if you are applying for a promotion. It will also be invaluable if a problem should arise in your employment.

You should file the following in your personal files, at home or at work. Do not confuse this file with your personnel file maintained by your agency.

extra credits, degrees, workshops attended or certificates earned

all evaluations

your record of accumulated sick leave days and vacation days

a copy of your check stub each time there is a salary change

your letter of appointment

all contracts offered by your employer or signed by you

a copy of your DSEA/NEA professional liability policy (the EEL brochure)

department, division or agency policy manual, if available

documentation of commendations, awards, honors

grievance procedure and copies of any grievances you may have filed

record of employment assignments

copies of all letters or memoranda to and from your supervisor and other supervisors

your negotiated agreement

Merit System rules and regulations applying generally and specifically to your job.

Help As Close As The Telephone Or E-mail Remember: if any job-related problem should arise during your career, your colleagues in DSEA stand ready to help you. Don't hesitate to ask.